seeing is believing

Conferences & Exhibitions

We offer a range of options with involvement at all or limited levels. You choose from complete event management to the arrangement of specific event details. It depends on how much or how little support you require.

Take a step back, relax and let us organise your entire event from the smallest detail to the final overall picture. By choosing Full Conference & or Exhibition Management you will:

  • Ensure your event is run professionally
  • Access our negotiating power and creativity
  • Achieve cost savings through our professional budgeting & financial management
  • Free your staff from administrative duties
  • Free your staff for networking at the event
  • This full service management package comes at a competitive rate and can include the following:
  • Full event administration from guest registration, budget preparation & finance management
  • Extensive venue research and selection
  • Specific and unique theming
  • Accommodation registration and bookings
  • Conference newsletters
  • Conference websites
  • Dining and refreshments
  • Flights and travel
  • Event marketing
  • Entertainment & speakers
  • Exhibition management
  • On site conference assistance
  • Promotional material design, production & distribution
  • Audio visual and multimedia equipment
  • Corporate gifts and promotional products
  • Partner programs
  • Team building
  • Webcasting

Events

We thrive on designing something new and exciting for each of our clients. An event that suits the culture of your organization, meets your objectives, and where you’ll get to take the bows!

Words can’t even begin to describe what we are capable of….we will let our portfolio and case studies speak for us.


Team Building Event Management

Boosting confidence & encouraging teamwork are the rationale behind specially constructed team building events that are tailored to meet the objectives of your business.

Suggestions include - abseiling, army experience days, barista training school, beach volleyball, camera chase, corporate golf, corporate sports day, film making, hot air ballooning, master chef cooking classes, rock climbing, sailing on sydney harbour, surfing lessons, ten pin bowling, treasure hunt, whitewater rafting.

In the classroom - confidence builders, group dynamics training, health & fitness seminars, ice breakers, life coach training, motivational speakers.


Incentive Program Management

Incentives help boost performance through experiences which can last a lifetime. Reward your top performers with merchandise, theatre tickets, tickets to sporting events or the ultimate incentive travel program. We can devise the most successful way for you to help boost performances and reward your top performers.

We can provide solutions to customer or employee based incentive or loyalty programs from concept through to completion.

Creative Conferences & Events is a one-stop solution for all your incentive requirements.

We can assist you with the whole program or just some components dependent on your requirements. The following can be provided.

  • Development of specific incentive programs
  • Provide resources for full or part administration of the entire program including websites and communication
  • Registration, budget preparation & finance management
  • Complete sourcing service on travel, merchandise and vouchers
  • Complete hospitality packages to major sporting events from pop concerts to the opera and 6 nations rugby to formula one grand prixs.
  • Catalogues, launch packs, regular statements to participants
  • Compilation of point’s data and sending gifts to recipients

Venue Research

It can take many hours to find that perfect conference venue.  We have the knowledge, relationships & expertise both domestically & internationally to make your job easy.  It doesn’t matter if your conference is for 10 or 1000 with just one phone call to Creative Conferences, we’ll find a venue that is perfect for you.

We will research and provide a selection of venues that are most suitable for your specific needs. This is provided by us as a complimentary service when a conference is booked. Similar to travel agents, we receive a commission from the venue for providing the business. The advantages are:

  • It costs you nothing
  • You receive unbiased advice
  • We get access to the best rates & conditions through our relationships & expertise
  • Information on venue facilities (audio visual equipment, activities, tours, entertainment etc)
  • It saves you time
  • We arrange for you to view the venue (strongly recommended)

We provide you with a spreadsheet that clearly shows cost comparisons.  We arrange for you to view the venue/s.  After you decide on the venue we will provide advise on contract conditions and attrition clauses and arrange a contract between you and the venue.  We do not enter into the contract or deposit arrangements – these are made between you and the venue.  After introduction to a venue contact, you deal directly with the venue however if you need advise at anytime we are more than happy to accommodate. 

Its easy, just click here to request venue research for your next conference.  We’ll walk you through the process.


Association Management

Creative Conferences & Events has many years experience managing associations & their events.  We currently manage IES the Lighting Society NSW Chapter.  For many years we ran the secretariats of the Women Lawyers Association of New South Wales and the National Speakers Association.  We understand the special needs of associations and oversee every aspect of secretariat duties under our responsibility. 

Managing a large membership consumes enormous quantities of time and expertise. Our inclusion of overheads such as office space, office equipment, hardware & association management software, telephone systems etc. enables the association to do this in the most cost effective way. We provide professional, experienced staff accessible on a daily basis. There are no employer overheads or obligations.  This is of great benefit to the association and assists in lifting its profile.


Fee Structure

Association, Conference, Event & Exhibition Management   
There are a couple of fee structure options available.  You choose the option that best suits your needs. Whichever option you choose, we prefer that our clients sign all contracts with venues and suppliers.  This way there are no hidden costs or liabilities and you know exactly what you are being charged for.

Option One: We estimate a management fee structure based on numbers & components of the event.  Our fees are set in advance to allow you to correctly budget based on the number of expected attendees.  There will be no hidden or unexpected costs at the conclusion of your event.  Payments are scheduled in installments.

Option Two: You are charged an hourly rate for the work specified to be carried out.  The total number of hours to be spent on a task is agreed upon prior to commencement & changes are by written consent. 

Option Three: An agreed percentage of the nett budget.  Payments are scheduled in installments.

We prepare a contract between your company and Creative Conferences & Events Pty Ltd for Project Management Services for all options.  You receive all original invoices and there are no hidden costs.  As is normal industry practice we also receive a commission on accommodation bookings.